How to Process OEC Exemption for OFWs

OEC Exemption is a process where Overseas Filipino Workers will be not be required to get an Overseas Employment Certificate because they have already verified their employment contract in their work abroad and they are returning to the same employer.

This exemption is granted to OFWs as recognition for their contribution to the Philippine economy through remittances. If you are newly hired or your have changed employers overseas, then you need to get the OEC first.

The OEC exemption is a process done online and once you verified that you are indeed, returning to the same employer, you will need to present this proof upon your travel back overseas. When you have this document, you are exempted from paying travel tax and airport terminal fees. This exemption is a big help for OFWs, especially those who work in low-paying jobs abroad. They sacrifice being away from their families just to provide a better life for them.

Note: Filipinos can also get the OFW Pass as this is a new system being implemented to make it more convenient so you OFWs will no longer have to line up at the nearest MWO office. OFWs only need to download the DMW Mobile App and then get the OFW Pass QR Code upon registration.

Table of Contents

Overview

Overseas Filipino Workers (OFWs) play a vital role in the global workforce and contribute significantly to the Philippine economy. For these modern-day heroes, navigating the complexities of overseas employment can be challenging. However, processes like the Overseas Employment Certificate (OEC) exemption offer a beacon of ease and security. If you’re an OFW returning to the same employer and job site, this guide is for you. Here’s how you can obtain your OEC exemption and ensure a smoother and more secure travel experience.

OFWs often face a number of challenges in their pursuit of international employment abroad, with the process of obtaining an OEC being one of the most significant. While the OEC serves as a protection mechanism, ensuring legal and documented employment, its acquisition process can be a source of stress and confusion for many. Recognizing these challenges is crucial in providing OFWs with the support and guidance they need.

Common Challenges Faced by OFWs Regarding OEC

Complexity of the Process: Understanding the various requirements for OEC or its exemption can be daunting, especially for first-time applicants. The process involves multiple steps, each with its specific requirements and timelines.
Navigating Online Systems: The shift to online platforms like the POPS-BaM system, while convenient, can be challenging for those not tech-savvy. Issues such as forgetting login credentials or encountering technical glitches can cause delays and frustration, especially for those who are pressed for travel time.
Keeping Up with Policy Changes: Policies regarding OEC issuance and exemption are subject to change. Staying updated with these changes can be a challenge, particularly for OFWs who are already overseas and may not have immediate access to relevant information.
Ensuring Documentation Accuracy: Errors in documentation can lead to delays or even denial of OEC issuance. Ensuring accuracy in personal and employment details is crucial but can be stressful for OFWs.
Time Constraints: Balancing the timelines for obtaining an OEC with work commitments and travel schedules can be difficult. This is especially true for those who require regular processing and cannot avail of the exemption.

To cope up with these challenges, OFWs can take the following steps:

Seek Reliable Information: Always refer to official sources such as the POEA website or the Department of Migrant Workers for the most current and accurate information.
Familiarize with Online Platforms: Spend time understanding how the POPS-BaM and other relevant online systems work. Utilize available tutorials or seek assistance from those who are more experienced.
Regularly Update Personal Information: Keep your personal details, especially in your online profiles, current and accurate. This includes updating contact information, employment details, and passport data.
Plan Ahead: To avoid last-minute rushes, plan your OEC application or exemption process well in advance of your intended travel date.
Utilize Helpdesks and Support Services: For any difficulties or queries, don’t hesitate to reach out to the POEA helpdesk or the System Administrator. They are there to assist you in your OEC-related concerns.

Eligibility for OEC Exemption

To qualify for an OEC exemption, OFWs must satisfy specific criteria. Here’s the breakdown of these requirements with professional tips to streamline your application process:

Have a Valid Work Visa/Permit
- Pro Tip: Always double-check the expiration date of your visa or permit. Ensure it covers the entire duration of your upcoming employment period. Keep digital and physical copies for easy access during applications or travel.
Return to the Same Employer and Job Site
- Pro Tip: Maintain a good record of your employment history, including contracts and correspondence with your employer. This can serve as proof of your continued employment with the same employer and at the same job site.
Record in the POEA Database
- Pro Tip: Regularly update your profile on the POEA online platforms. Keeping your personal information, employment details, and contact information current will ensure a smoother process in verifying your records in the POEA database.
Government-Placed Workers
- Pro Tip: If you were placed by the Government Placement Branch, keep all your placement documents organized and readily accessible. Documentation such as placement letters or government correspondence can be vital in proving your eligibility.

Additional Advice

Understanding the Database: Familiarize yourself with how the POEA database works and what information it contains. Knowing how your data is stored and used can aid in faster verification.
Stay Informed: Policies regarding OEC exemptions may change. Regularly visit the POEA website or subscribe to their updates to stay informed about any changes that might affect your eligibility.
Seek Assistance if Needed: If you’re unsure about your eligibility or the status of your records in the POEA database, don’t hesitate to contact POEA’s helpdesk. They can provide guidance and clarify any uncertainties.
Prepare for Exceptions: In some cases, even if you meet all the criteria, there may be additional verifications required by POEA or the embassy. Be prepared for these scenarios by having extra documentation on hand, such as previous OECs, employment records, or communications with your employer.

Step-by-Step Guide to Acquire OEC Exemption

Step 1: Log In to Your DMW E-Registration Account

Remember, one account per person. Multiple accounts could lead to disqualification from POEA online services.

Step 2: Update Your Profile

This includes entering personal details, uploading valid IDs and your latest passport, and filling out the “My Family” section.

Step 3: Select “Balik-Manggagawa”

Navigate to the section on the POPS-BaM platform dedicated to returning workers.

Step 4: Enter Your Flight Date

The system will display your previous employment record. Confirm the details and ensure your passport and visa are valid.

Step 5: Confirm Your Employment Details

Answer affirmatively that you’re returning to the same employer, job site, and position to proceed.

Step 6: Print Your OEC Exemption

After receiving the soft copy, print it out as it’s necessary for your travel.

Key Updates and Reminders

As of June 30, 2021, the BM Online registration system has been phased out, shifting to the POPS-BaM system.
It’s crucial to obtain an exemption number through BM Online for travel, despite the system’s closure.

Video: OEC Online Appointment 2023 | Paano kumuha ng OEC Exemption Online

Securing an Overseas Employment Certificate (OEC) can be a challenging task, especially for those who are new to the process as OFWs. It is essential to understand the necessity of scheduling an OEC online appointment with POEA or the embassy, which serves as a crucial step in your journey as an overseas worker. To stay informed and navigate this process with ease, watch this video, providing the latest updates and insightful guidance on OEC online appointment and exemption, offering valuable assistance to ensure a smooth and successful experience in securing your OEC.

Frequently Asked Questions

1. What is an OEC Exemption and Who is Eligible?

An Overseas Employment Certificate (OEC) exemption spares qualified OFWs from the standard OEC application process. Eligibility is for those with a valid work visa/permit, returning to the same employer and job site, and with a record in the POEA database.

2. How Do I Know if I Need an OEC or an Exemption?

If you have a valid work visa, are returning to the same employer and job site, and have been previously issued an OEC, you are likely eligible for an exemption. Otherwise, you will need to apply for a regular OEC.

3. What is the Process for Getting an OEC Exemption?

Log into your DMW E-Registration account, update your profile, select the “Balik-Manggagawa” option, confirm your flight date and employment details, and print your OEC exemption.

4. What if I Forgot My DMW E-Registration Account Details?

You can contact the POEA System Administrator or use the POEA Helpdesk to retrieve your account details.

5. Can I Apply for an OEC Exemption Offline?

Currently, the process is primarily online through the POPS-BaM system. Offline methods are not standard and may only be available in exceptional cases.

6. Is There a Deadline to Apply for OEC Exemption Before My Flight?

It’s recommended to apply for your OEC exemption well in advance of your flight date. However, there’s no specific deadline, but ensure it’s done before your travel to avoid complications.

7. What Should I Do If I Encounter Technical Issues on the POPS-BaM Site?

If the POPS-BaM site is down or experiencing issues, wait for some time and retry. If problems persist, contact the POEA Helpdesk for assistance.

8. How Long is the OEC Exemption Valid?

The OEC exemption is valid for the specific period of your approved leave. It is tied to your current employment contract and is intended for use in the immediate upcoming travel.

Summary

The journey of an OFW is filled with both opportunities and challenges. Processes like obtaining an OEC exemption play a significant role in smoothing out the path for you. By following these guidelines, you can ensure that your travel and employment overseas are as hassle-free and secure as possible.